Reporting to: Principal / Fee Earners / Senior Secretaries
Purpose: To provide assistance and support of an administrative nature as may be required.
Principal Accountabilities:
- Answering calls, recording messages, and dealing with enquiries as appropriate, including from suppliers or prospective clients
- Typing from both audio and manuscript means;
- Attending and note taking of fee earner meetings;
- Day to day file management and filing (electronic and hard copy);
- Scanning, copying and bundling;
- Arranging postage and couriers;
- Undertaking hand deliveries and collections including liaising with the Court in respect of picking up Court orders;
- Ordering online and organising travel arrangements;
- Managing fee earner diaries;
- Bank payments and transfers;
- Diary management and organising meetings and appointments;
- Reminding the Principal of important tasks and deadlines;
- Booking and organising travel and related;
- Booking and organising events and conferences;
- Dealing with suppliers including contract negotiations;
- Control office purchases and supplies;
- To form part of a cohesive team, fostering a cohesive and supportive culture within the firm; and
- To deal with all client work promptly and efficiently.
Knowledge, Skills & Experience:
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The post holder will have some ability to work on his/her initiative although supervision will be given;
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Be capable of working within a team environment and they must be able to prioritise workload and deliver to deadlines;
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The ability to pay excellent attention to detail;
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Good organisation skills; and be able to demonstrate excellent communication skills (verbal and written).